Vacancy ID 16346
We are recruiting for a temporary HR Assistant to work on site at one of our centrally based departments starting ASAP for approx 12 weeks working 36.5 hrs p/w and paying £15.60 p/h
Duties:
- Confidently advise line managers and staff members and effectively managing the HR email in-box, using appropriate methods of communication tailored to the audience answering straight forward questions or researching employment law, interpreting procedures to answer more complex questions, or redirecting as appropriate
- Provide administrative support for the HR team, including note taking at formal casework meetings
- Contribute to project work independently or collectively as required
- Provide administrative support for PDRs, the Reward and Recognition exercise and family-friendly policies as well as supporting staff networks and learning and development activity
- Manage the administration of recruitment exercises which will include; working with managers to understand their staffing requirements, designing effective job advertisements and job descriptions ensuring that they comply with University guidance and best practice, making sure that adequate funding is available, submitting new post for grading, placing advertisements, gathering information for visa applications where necessary, generating letters to applicants, and preparing short listing packs
- Prepare standard letters of appointment, contracts, and visitor agreements, ensuring that relevant right to work documentation, Occupational Health and ID checks are completed, and HMRC IR 35 rules are applied for consultants
- Monitor fixed term contract processes, sick leave absence records, annual leave records, end of probationary periods and annual appraisal dates and inform the HR manager/ Departmental Administrator of any action to be taken
- Deliver proactive administrative support for academic HR processes, including IPO, Outside Appointments and Conflict of Interest, sabbatical leave.
- Accurately maintain all confidential personnel files taking account of the GDPR and Information Security policies
- Ensure all visa applications and renewals are conducted in accordance with Home Office regulations, making sure all the relevant documentation is up to date and compliant
Essential Criteria
- Proven experience of working in a HR role
- Up-to-date knowledge of employment law (including equality, capability, discipline, dismissal, and redundancy)
- Experience of working with of data protection and information security guidelines
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
The Temporary Staffing Service supports University of Oxford departments and affiliated colleges with the recruitment of temporary admin and clerical staff. Personal information provided to the University of Oxford is held in accordance with the provisions of the GDPR and related UK data protection legislation. The University’s Policy on Data Protection may be viewed at https://compliance.admin.ox.ac.uk/data-protection-policy