-Immediate start - Full-time -12-week assignment – Office based
You'll be the first point of contact for inquiries, assist with teaching administration, manage student records, and support academic processes. Ideal candidates will have excellent communication skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment. If you're organised, proactive, and ready to contribute to a world-class institution, apply now! Immediate start available.
Vacancy ID: 19052
Key Responsibilities:
- Point of Contact: Handle enquiries from students, staff, Fellows, and external agencies via email, phone, and in person.
- Teaching Administration: Support processes related to student enrolment, record keeping, and visa checks.
- Graduate Assistant Recruitment: Assist with the recruitment and payment administration for Graduate Teaching Assistants and Graduate Mentors.
- Timetable Coordination: Organise Undergraduate Progress Meetings and circulate relevant reports.
- Student Competitions and Prizes: Administer academic prizes and competitions for students.
- Academic Support: Assist with administrative tasks for academic appointments, including right to work checks and supporting the induction process for new Fellows and Lecturers.
- Data Management: Maintain accurate and up-to-date student records and assist with the University's student data systems.
- General Office Support: Provide administrative assistance to academic staff, including scheduling meetings, preparing correspondence, and supporting HR tasks.
Skills and Qualities:
- Previous Academic Administration experience
- Communication: Excellent written and verbal skills for engaging with diverse stakeholders.
- Attention to Detail: High levels of accuracy, numeracy, and thorough record-keeping.
- Organised & Efficient: Ability to multi-task and prioritize effectively in a fast-paced environment.
- IT Proficiency: Strong computer skills with a willingness to learn new systems.
- Team Player: Collaborative, flexible, and able to work independently with minimal supervision.
- Discretion & Confidentiality: Handle sensitive information with professionalism and tact.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service