To apply for this role you must have:
- Proven experience as a Personal Assistant or in a similar administrative support role
- Excellent organisational and time management skills, with the ability to handle multiple priorities and meet competing deadlines.
- Experience arranging travel and logistics for meetings and events, including international coordination.
We are seeking an experienced and highly organised Personal Assistant to provide professional and proactive support to a senior academic leader. This role will play a key part in supporting the establishment of a new research group and the development of a major new institute, ensuring effective coordination across a range of academic and administrative activities.
The position is set to commence ASAP and will be full-time or part time (minimum 18.75 hrs p/w) for an initial duration of 12 weeks with a pay rate of £18.80 per hour + holiday pay
Key Responsibilities:
- Provide high-level PA support, including scheduling regular meetings and managing actions and correspondence.
- Oversee complex diary management, prioritising appointments, requests, and deadlines across multiple projects.
- Prepare and maintain accurate records, correspondence, and documents, including SharePoint filing systems.
- Liaise with senior staff and members across departments and partner organisations to ensure smooth coordination.
- Organise national and international travel arrangements for meetings and conferences.
- Support communications and logistics for internal and external meetings and events.
- Provide administrative support for research group activities and liaise with host departments as required.
Selection Criteria:
- Proven experience as a Personal Assistant or in a similar administrative support role, ideally within a university, research, or complex organisational environment.
- Excellent organisational and time management skills, with the ability to handle multiple priorities and meet competing deadlines.
- High attention to detail and accuracy in document preparation, correspondence, and record-keeping.
- Strong communication and interpersonal skills, with the ability to work effectively and professionally with senior academic staff.
- Proficiency in Microsoft Office 365 (Word, Excel, Outlook, Teams, SharePoint) and online meeting tools.
- Discretion and professionalism when handling confidential information.
- Proactive and self-motivated, with the ability to anticipate needs and act on initiative.
- Experience arranging travel and logistics for meetings and events, including international coordination.
- Flexibility and adaptability to work effectively across different teams and evolving priorities.
Vacancy ID: 20378
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service