Executive Assistant in Oxford City Centre - Temporary Staffing Service

Oxford City Centre

PA/EA

£18.80 + holiday pay

Part-time (temporary)

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Executive Assistant

About the role

Previous EA/PA experience is essential for this role.

Duties

• Provide executive support to the Head of Section, including complex diary management and acting as the first point of contact for enquiries and visitors.
• Manage correspondence and communications, drafting responses and briefing materials and liaising with colleagues as required.
• Coordinate complex UK and international travel, meetings and events, including itineraries, visas, venues and catering.
• Deliver comprehensive financial and administrative support, including budget monitoring, expenses and maintenance of accurate records.
• Provide secretariat support for meetings, including preparation of agendas and papers and taking accurate minutes.
• Oversee the effective administration of the section, including academic processes, appointments, open days and prizes.

Selection Criteria

• Previous experience as a PA/EA
• Excellent written and verbal communication skills, with the ability to draft complex and confidential correspondence.
• Proven experience of diary management and coordinating complex travel arrangements.
• Strong organisational skills, with the ability to prioritise a varied workload and meet deadlines.
• Strong IT skills, including experience of standard office software.

Vacancy ID: 21954

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

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