We are seeking a proactive and organised Administrative Assistant to provide day-to-day support to the Operations Manager and wider team. This role combines office coordination, financial administration, facilities liaison, and general administrative support in a busy operational environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £14.98 per hour + holiday pay
Key Duties:
- Provide administrative support to the Operations Manager and team
- Manage office supplies, including stock checks, raising purchase orders and receipting goods
- Receive, log and distribute deliveries, liaising with suppliers as needed
- Support visitors and new starters with access requests and desk allocation
- Coordinate seminar room bookings and manage related correspondence
- Liaise with Facilities and Estates teams to arrange cleaning, repairs and waste collections
- Carry out routine housekeeping tasks and basic monthly safety checks
- Review bank staff invoices and prepare billing summaries
- Prepare payment requests and maintain billing and invoice tracking spreadsheets
- Maintain accurate electronic filing of invoices and documentation
- Undertake additional administrative duties as required
Selection Criteria:
- Experience providing administrative support in a busy office or service environment
- Strong organisational skills and attention to detail
- Experience handling routine financial or invoice-related administration
- Confident using IT systems, including email, spreadsheets and shared drives
- Clear and professional communication skills
- Experience coordinating office or facilities-related tasks
- Proactive, reliable approach with ability to follow procedures and escalate issues appropriately
Vacancy ID: 21981
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service