EA/Office Manager in Oxford City Centre - Temporary Staffing Service

Oxford City Centre

PA/EA

£16.92 + holiday pay

Not Specified

Home
Temporary Assignments
EA/Office Manager

About the role

A department are looking for an experienced and highly organised Executive Assistant & Office Manager to provide comprehensive support to senior leadership while ensuring the smooth day-to-day running of the office. This is a varied and fast-paced role requiring excellent judgement, strong communication skills and the ability to manage competing priorities.

Duties:

Executive Support
• Manage complex diaries for senior leaders, resolving clashes and anticipating future priorities
• Prepare meeting papers and ensure all arrangements are in place
• Act as a key point of contact for visitors and enquiries
• Support inbox and correspondence management
• Coordinate UK and international travel, including logistics, visas and risk assessments
• Process expenses and maintain accurate records and contact lists

Office Management
• Oversee facilities services, acting as the main liaison and monitoring service delivery
• Coordinate internal communications regarding office activities and updates
• Organise events, meetings and catering
• Manage IT equipment requests, inventory and onboarding for new starters
• Maintain office resources including the staff handbook, intranet and asset registers
• Support inductions and ensure a smooth onboarding experience
• Promote and maintain good data compliance practices

Financial Support
• Manage office purchasing, including raising purchase orders and receipting invoices
• Administer the office credit card and ensure accurate reconciliation
• Liaise with suppliers and internal finance teams

Selection Criteria

• A degree level qualification and/or demonstrable, relevant experience in business operations and working with senior teams
• Experience of providing professional personal assistant/executive assistant support
• The ability to manage successfully a variety of tasks at the same time, and to organise and prioritise your own work and supervise others, including managing unpredictable workloads and busy periods.
• High calibre interpersonal and communication skills, with the ability to deal with a wide range of people including influential external contacts.
• Excellent attention to detail, proactive approach and a high level of accuracy.
• Excellent skills in office IT systems, including the full MS suite, working with AI-enabled technologies, Adobe, and dealing with events and audio-visual set ups for meetings.
• A high standard of numeracy, experience working with financial systems and processes.
• Evidence of tact and discretion in dealing with confidential or sensitive situations and personnel matters.
• The ability to draft correspondence and to present information clearly.

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

Not Specified

Apply

Other jobs like this

Similar