Accounts Officer

We are seeking a detail-oriented and proactive Finance Officer to join our Finance team. This role offers a varied workload across accounts payable and receivable, reconciliations, financial reporting, and compliance. You will play a key role in ensuring the accuracy and integrity of financial records while supporting a range of stakeholders across the organisation.

Key Responsibilities

Accounts Payable

• Process supplier invoices, ensuring timely and accurate payments in line with financial procedures
• Maintain the accounts payable ledger and resolve queries or discrepancies
• Support month-end and year-end closing processes

Accounts Receivable

• Raise invoices for external customers, including conferencing and events
• Process internal journals and invoices for room hire and related services

Credit Card Reconciliation

• Reconcile departmental credit card statements on a monthly basis
• Ensure all transactions are supported by appropriate documentation and correctly coded
• Liaise with departments to resolve discrepancies

Bank Reconciliation

• Reconcile the Imprest bank account and ensure all transactions are accurately recorded
• Investigate and report discrepancies

VAT and Compliance

• Support VAT compliance in line with HMRC regulations
• Assist with VAT return preparation and submission
• Liaise with relevant teams to ensure accurate VAT treatment

Budget Support

• Maintain financial records for student-led budgets and activities
• Provide regular reports and assist with budgeting processes
• Support transparency and effective use of funds

Financial Reporting

• Assist in preparing financial reports across various income and expenditure streams
• Perform regular reconciliations and resolve inconsistencies
• Support the Accountant with financial statements and budget monitoring

Compliance and Record-Keeping

• Ensure adherence to financial regulations and internal policies
• Maintain accurate financial records and supporting documentation
• Take the lead on annual payment card compliance (PCI)

General Finance Administration

• Provide day-to-day administrative support to the Finance team
• Respond to queries and assist with ad hoc projects
• Lead on the expenses system, ensuring efficient processing of claims
• Contribute to continuous improvement of financial processes

Person Specification

Essential:

• Proven experience in a finance role covering accounts payable, reconciliations, and budgeting
  
• Experience using financial systems and advanced Excel skills
  
• Strong communication skills, with the ability to explain financial information clearly