We are recruiting for two organised and proactive Operations Coordinators to support the delivery of online programmes and operational activities within a digital-first environment. The role combines scheduling, stakeholder coordination, reporting, financial administration and operational support.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Coordinate and schedule live online sessions using Zoom, working closely with faculty and project teams
- Host online sessions and provide technical support, ensuring recordings are uploaded promptly
- Manage scheduling conflicts, session changes and operational queries
- Collaborate with cross-functional teams to support online programme delivery
- Monitor learner engagement and operational performance using reporting and analytics tools
- Produce reports to support trend analysis and continuous improvement activities
- Support administrative projects, including development of workflows, guides and checklists
- Raise and manage purchase orders using Oracle systems
- Coordinate recruitment administration, including interview scheduling and candidate communications
- Maintain procedural documentation and support operational continuity
- Contribute to operational efficiency through strong organisation and planning
Selection Criteria:
- Experience managing operational or administrative processes in digital environments
- Strong IT skills, including Microsoft Office and Zoom
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- Proactive and collaborative approach to work
- Ability to build effective working relationships in remote and in-person settings
- Experience following procedures and using internal systems accurately
- Understanding of confidentiality and information security
- High attention to detail and commitment to professional development
Vacancy ID: 23151
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service