We are seeking an organised and student-focused Graduate Studies Administrator to support graduate admissions and on-course administration. This role involves working closely with students, academics and colleagues to deliver an efficient and professional service across the student lifecycle.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Support graduate admissions processes, acting as a first point of contact for applicants and academics
- Assist applicants with offer conditions, enrolment paperwork and signposting to relevant University services
- Support the organisation and delivery of graduate induction activities
- Assist with on-course administration, including preparing and reviewing student data and spreadsheets
- Monitor visa status for postgraduate and relevant undergraduate students
- Provide advice and guidance to current students, referring complex issues where appropriate
- Support the day-to-day running of the Student Administration Office, ensuring efficient service delivery
- Maintain accurate records and ensure compliance with GDPR and confidentiality requirements
Selection Criteria:
- Good general education to A-level standard or equivalent
- Strong administrative experience, ideally within higher education or a similar environment
- Excellent written and verbal communication skills
- Ability to handle sensitive and confidential information with discretion
- Strong organisational skills and ability to work calmly under pressure
- Ability to quickly understand and apply complex procedures and regulations
- Strong IT skills, including Microsoft Outlook, Word, Excel and databases
- Ability to work independently, prioritise workload and meet deadlines
- Flexible and collaborative approach to team working
Vacancy ID: 23182
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service