We are seeking a highly organised and proactive Programme Coordinator to support the delivery of postgraduate programmes and events. This role combines programme administration, event coordination, financial administration and stakeholder engagement to ensure a seamless experience for students, faculty and guests.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Provide administrative and logistical support for programme modules, events and ceremonies
- Coordinate venues, accommodation, catering, AV, IT requirements and attendee registrations
- Organise college dinners, including venue selection, scheduling and menu arrangements
- Prepare and distribute programme materials, signage, ID cards and teaching resources
- Manage purchasing and financial administration processes, including purchase orders and supplier liaison
- Collect and report programme data and evaluation feedback
- Support online, hybrid and in-person teaching delivery, including Zoom sessions and learning platform updates
- Lead office coordination activities and provide general administrative support
- Develop and maintain process documentation, timelines and project plans
- Contribute to team and organisation-wide projects as required
Selection Criteria:
- Excellent organisational skills and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Experience planning and coordinating events or programmes
- Strong problem-solving skills and proactive approach
- Excellent written and verbal communication skills
- Ability to work independently and use initiative
- Strong interpersonal skills and ability to build effective working relationships
- Ability to handle sensitive information with discretion
- Strong team-working skills
- Proficiency in Microsoft Office and virtual event platforms such as Zoom
Vacancy ID: 23349
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service