We are seeking an experienced, highly organised and proactive Senior Personal Assistant & Research Group Administrator to provide comprehensive executive support to a senior academic leader and administrative support to a thriving research team within a world-class research environment.
This is a unique opportunity to work at the heart of a dynamic and internationally recognised academic setting, supporting pioneering research and collaborating with senior academics, clinicians, scientists, funding bodies and external partners.
The Role
As Senior Personal Assistant, you will provide high-level executive support, managing a complex and demanding schedule and ensuring a wide range of academic, leadership and external commitments are effectively coordinated. You will act as a trusted point of contact, handling sensitive and confidential matters with professionalism, discretion and sound judgement.
Alongside executive support responsibilities, you will provide administrative support to a group of academic colleagues, helping to ensure the smooth operation of a busy and successful research environment.
Key Responsibilities
Executive and Personal Assistant Support
- Manage an exceptionally busy and complex diary, balancing competing priorities and responding to changing demands.
- Coordinate with a wide range of senior stakeholders to ensure seamless support across multiple leadership, academic and external roles.
- Organise complex UK and international travel arrangements, including itineraries, visas, accommodation and associated documentation.
- Manage correspondence, draft communications and prepare briefing materials.
- Support financial administration, expense claims, subscriptions and invoice processing.
- Assist with the preparation and submission of research grant applications.
- Organise meetings, prepare agendas, papers and minutes, and maintain effective administrative systems.
- Manage and update research group and project websites.
- Handle confidential and sensitive matters with discretion and professionalism.
Research Group Administration
- Act as the first point of contact for students, staff, visitors and collaborators.
- Support recruitment activities, including advertising vacancies, coordinating interviews and facilitating onboarding.
- Process purchase orders and maintain accurate financial records.
- Coordinate travel and event arrangements for academic staff.
- Support day-to-day research group operations, including room bookings, laboratory administration and equipment coordination.
- Maintain publication databases and support research reporting activities.
- Liaise with HR, Finance and IT teams to support operational requirements.
General Administration
- Build effective working relationships with a diverse range of internal and external stakeholders.
- Contribute to administrative projects and continuous service improvement initiatives.
- Support office systems, procedures and operational activities.
- Provide administrative cover and assistance to colleagues as required.
About You
You will be an experienced executive support professional with a proven ability to manage competing priorities in a fast-paced environment.
You will demonstrate:
- Significant experience providing high-level support to senior leaders and delivering an exceptional administrative service.
- Strong diary management and complex travel coordination experience.
- Experience organising complex meetings, events or high-profile engagements.
- Strong IT proficiency, including Microsoft Office applications and accurate typing skills.
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We are seeking an experienced, highly organised and proactive Senior Personal Assistant & Research Group Administrator to provide comprehensive executive support to a senior academic leader and administrative support to a thriving research team within a world-class research environment.
This is a unique opportunity to work at the heart of a dynamic and internationally recognised academic setting, supporting pioneering research and collaborating with senior academics, clinicians, scientists, funding bodies and external partners.
The Role
As Senior Personal Assistant, you will provide high-level executive support, managing a complex and demanding schedule and ensuring a wide range of academic, leadership and external commitments are effectively coordinated. You will act as a trusted point of contact, handling sensitive and confidential matters with professionalism, discretion and sound judgement.
Alongside executive support responsibilities, you will provide administrative support to a group of academic colleagues, helping to ensure the smooth operation of a busy and successful research environment.
Key Responsibilities
Executive and Personal Assistant Support
- Manage an exceptionally busy and complex diary, balancing competing priorities and responding to changing demands.
- Coordinate with a wide range of senior stakeholders to ensure seamless support across multiple leadership, academic and external roles.
- Organise complex UK and international travel arrangements, including itineraries, visas, accommodation and associated documentation.
- Manage correspondence, draft communications and prepare briefing materials.
- Support financial administration, expense claims, subscriptions and invoice processing.
- Assist with the preparation and submission of research grant applications.
- Organise meetings, prepare agendas, papers and minutes, and maintain effective administrative systems.
- Manage and update research group and project websites.
- Handle confidential and sensitive matters with discretion and professionalism.
Research Group Administration
- Act as the first point of contact for students, staff, visitors and collaborators.
- Support recruitment activities, including advertising vacancies, coordinating interviews and facilitating onboarding.
- Process purchase orders and maintain accurate financial records.
- Coordinate travel and event arrangements for academic staff.
- Support day-to-day research group operations, including room bookings, laboratory administration and equipment coordination.
- Maintain publication databases and support research reporting activities.
- Liaise with HR, Finance and IT teams to support operational requirements.
General Administration
- Build effective working relationships with a diverse range of internal and external stakeholders.
- Contribute to administrative projects and continuous service improvement initiatives.
- Support office systems, procedures and operational activities.
- Provide administrative cover and assistance to colleagues as required.
About You
You will be an experienced executive support professional with a proven ability to manage competing priorities in a fast-paced environment.
You will demonstrate:
- Significant experience providing high-level support to senior leaders and delivering an exceptional administrative service.
- Strong diary management and complex travel coordination experience.
- Outstanding organisational skills and the ability to prioritise effectively under pressure.
- Experience organising complex meetings, events or high-profile engagements.
- Excellent written and verbal communication skills.
- Strong IT proficiency, including Microsoft Office applications and accurate typing skills.
- Excellent attention to detail and numerical accuracy.
- Proven ability to handle confidential information with tact, discretion and professionalism.
- The confidence to work independently while contributing positively to a collaborative team environment.
- Exceptional interpersonal skills and the ability to build effective relationships with colleagues, students, researchers and external stakeholders.
Vacancy ID 23520