We are seeking an experienced and highly organised PA / Project Administrator to provide comprehensive administrative and project support within a busy and fast-paced environment.
This is an excellent opportunity for an individual with exceptional organisational skills, strong attention to detail, and the ability to manage multiple priorities while maintaining a high level of professionalism.
Key Responsibilities
- Provide proactive PA and administrative support to senior stakeholders.
- Coordinate meetings, diaries, travel arrangements and event logistics.
- Prepare agendas, take minutes and track actions.
- Support the planning, coordination and administration of projects.
- Maintain project documentation, reports and records.
- Liaise with internal and external stakeholders professionally and efficiently.
- Monitor project timelines and assist with the coordination of key deliverables.
- Manage confidential information with discretion.
- Assist with financial administration, including purchase orders, invoices and budget tracking where required.
- Ensure accurate record keeping and maintain electronic filing systems.
Essential Requirements
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- Previous PA experience at a senior level within the University of Oxford - applicants without Oxford University experience will not be considered and need not apply
- Experience of diary management and managing administrative processes, including making complex travel arrangements.
- Experience of organising complex meetings potentially involving overseas participants.
- Excellent skills in office IT systems and Microsoft 365 applications, including email, word processing, databases, along with an ability to deal with changing office technologies.
- Experience of using financial information systems (e.g. Oracle Financials).
Vacancy ID 23674