We are seeking a reliable and detail-oriented Finance Assistant to join our team. This role is ideal for someone who enjoys delivering high-quality financial administration, processing transactions accurately, supporting colleagues and stakeholders, and ensuring compliance with financial policies and procedures.
The position is set to commence asap and will be from 36.5 hours per week for 12 weeks (with a pay rate of £14.98 per hour + holiday pay).
Main Duties
- Provide outstanding service across the department to various stakeholder groups, while maintaining full compliance with University and external financial regulations and processes.
- Respond to straightforward enquiries, providing advice on financial procedures and policies and referring to more senior staff where necessary.
- Process invoices in the Oracle Financial system and deal with anomalies, escalating complex queries to the most appropriate person and preparing invoices for payment.
- Process purchase orders, receipt deliveries and reconcile supplier statements, checking figures for errors and omissions and referring issues to more senior staff as appropriate.
- Process expenses claim forms according to procedures, querying expenditure where necessary and referring issues to more senior staff as appropriate.
- Maintain good working relationships with the rest of the Biology Finance team, key suppliers and the University's central finance office.
- Embed the principles of mutual respect, equality, diversity, inclusivity and sustainability in all aspects of your work; undertake training as and when asked to do so.
Selection Criteria:
- Outstanding team working skills, a ‘can do’ attitude and a strong focus on customer service.
- Ability to process a high volume of transactional work accurately and with high attention to detail.
- Demonstrable ability to prioritise workload and meet deadlines.
- Some experience of working in Finance.
- A high level of literacy (English) and numeracy.
- Good IT literacy: Microsoft Word, Excel and Outlook (use of the shared email inbox will be essential) and ability to use our dedicated financial software (Oracle R12: training will be provided).
- An ability to learn and follow strict regulations and ensure compliance.
Vacancy ID: 23796
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service