We are seeking a highly organised and proactive Personal Assistant to provide comprehensive administrative and event support within a busy College environment. This varied role combines diary and event coordination, stakeholder liaison, Chapel administration and financial support, ensuring the smooth delivery of key events and day-to-day operations.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £17.31 per hour + holiday pay
Key Duties:
- Coordinate the planning and delivery of high-profile College events, working closely with internal departments and external stakeholders
- Manage invitations, guest lists, RSVPs and special requirements, including VIP arrangements and accessibility needs
- Prepare event documentation, including service sheets, seating plans and event materials
- Produce publicity materials and service documentation using Microsoft Office and design software
- Coordinate Chapel services and events, liaising with College departments to ensure successful delivery
- Maintain diaries, bookings and schedules for Chapel activities, rehearsals, filming and external events
- Process invoices and support routine financial administration
- Manage enquiries and bookings for weddings, baptisms, funerals and visiting groups
- Respond professionally to enquiries from staff, visitors and members of the public
- Provide high-quality administrative support, maintaining accurate records and documentation
Selection Criteria:
- Previous experience in a busy administrative or PA role, including diary and event management
- Excellent organisational skills with the ability to manage multiple priorities and meet deadlines
- Strong written and verbal communication skills with a professional and approachable manner
- Proficiency in Microsoft Office, particularly Word and Excel, with experience producing high-quality documents
- Experience using design software such as Adobe InDesign or Adobe Express (desirable)
- Excellent attention to detail and proofreading skills
- Ability to work independently and collaboratively with a wide range of stakeholders
- Friendly, confident and customer-focused approach
- Willingness to support the work of the Chapel and respect its role within the College community
Vacancy ID: 23852
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service