We are seeking an organised and proactive Graduate Studies Administrator to provide comprehensive support across postgraduate admissions, student progression, teaching and examinations. This role involves working closely with students, academics and professional services colleagues to deliver an efficient and high-quality student experience.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £18.80 per hour + holiday pay
Key Duties:
- Act as the first point of contact for prospective and current postgraduate students, providing guidance on admissions and academic processes
- Manage MSc and DPhil admissions administration, including applications, offer letters, interviews and enrolment requirements
- Coordinate CAS requests, student visa administration and postgraduate funding processes
- Maintain graduate admissions, funding and course information on relevant websites
- Support student progression, maintaining accurate records and monitoring key academic deadlines
- Coordinate teaching timetables, lecture bookings, Canvas content and course materials
- Administer examinations, exam boards, examiner appointments, assessments and release of results
- Process suspensions, examination adjustments and other student administration in line with University regulations
- Organise student inductions, committee meetings, awards and postgraduate events
- Provide administrative support to senior academic colleagues and contribute to continuous improvement of processes
Selection Criteria:
- Experience providing administrative support within a complex organisation, ideally in higher education
- Excellent organisational skills with ability to prioritise effectively in a busy environment
- Strong attention to detail and ability to maintain accurate student records
- Excellent written and verbal communication skills, including ability to explain complex procedures clearly
- Strong interpersonal skills with ability to build effective relationships with students and senior colleagues
- Excellent IT skills, including Word, Excel, databases and student information systems
- Ability to work independently, use initiative and recognise when issues require escalation
- Proactive and flexible approach with a strong commitment to high-quality service
- Ability to interpret and apply academic policies, regulations and procedures
- Tact, diplomacy and confidence working with people from a wide range of backgrounds
Vacancy ID: 23896
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service