We are seeking an organised and detail-focused Finance Administration Officer to support day-to-day financial processing and administration. The role involves purchase orders, invoices, expenses, payroll-related transactions and financial compliance, while providing a responsive service to colleagues and external stakeholders.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Process financial transactions in accordance with financial regulations, policies and procedures
- Monitor the Finance inbox and respond to or redirect queries appropriately
- Raise purchase requisitions and orders, receipt goods and services, and process supplier invoices
- Process expense claims, checking accuracy, coding, supporting documentation and compliance
- Support monthly casual and variable payroll claims, ensuring deadlines and authorisation requirements are met
- Raise sales invoices, monitor receipts and ensure correct VAT and ledger coding
- Assist with credit card reconciliations and recording expenditure
- Maintain records of research and other staff allowances and respond to related queries
- Monitor outstanding purchase orders and invoices, following up issues where required
- Provide cover for wider finance activities during periods of staff absence
Selection Criteria:
- Previous experience in a finance or financial administration role
- Experience using financial ledger or accounting systems
- Good attention to detail and accuracy
- Basic Excel skills with willingness to develop further
- Strong organisational skills with ability to prioritise workload and meet deadlines
- Good written and verbal communication skills
- Ability to interpret and follow financial policies and procedures
- Ability to work independently and collaboratively as part of a team
Vacancy ID: 23959
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service