Essential Criteria
- Proven experience of working in Admissions within Oxford University
Duties:
Graduate admissions and funding
The candidate will support the graduate admissions exercise, including:
- Being the first point of contact for applicants, providing advice and guidance relating to postgraduate research student matters, including guidance on visas in line with UKBA regulations;
- Preparing application dossiers, and managing the creation and maintenance of our internal admissions trackers;
- Where necessary, liaising with Research Group Assistants to support faculty with arranging interviews;
- Recording admissions decisions in eVision (the University's student database) and internal departmental records;
- Producing reports and statistics on admissions as required for committee meetings, workload database, etc;
- Drafting and updating bespoke offer letters for admissions and funding to applicants in line with updates to University templates;
- Monitoring receipt of all formal documents from students as part of the offer process, checking these are appropriate against University guidelines and following up if necessary;
- Advising academic staff on processes and University requirements relating to admissions;
- Checking that academic staff assessments of candidates are in line with University and UKBA requirements in relation to English Language ability;
- Processing applications for Recognized Student status, gathering necessary information to seek approval from the Director of Graduate Studies (Research);
- Updating information on the departmental website relating to admissions.
- Providing information in support of student visa applications;
- Creating and managing CAS information within the University’s Student Visa System, which is submitted to the UK Borders Agency in support of student visas;
- Managing and distributing termly visa checks for all postgraduate research and taught students.
Managing on-course administration
- Being the first point of contact for all student correspondence, managing the graduate studies inbox in order to triage and answer enquiries, and identifying issues that need to be escalated to the Deputy Head of Academic Administration.
- Checking the accuracy of Mathematics programme data in the MPLS Graduate Training Programme annually, advising of any changes, and updating associated documentation.
- Checking and processing graduate student progression forms, and updating and maintaining internal trackers.
- Assisting the Deputy Head of Academic Administration with the preparation of committee papers: collating and circulating papers.
- Managing the annual updating of postgraduate research course information, including student handbooks and departmental webpages.
- Managing the DPhil student induction programme.
General
- Maintaining and improving information systems and appropriate record-keeping systems, to enable the collection and presentation of up to date and accurate information on a variety of matters in a timely manner.
- Collaborating with other University teams and offices when dealing with student casework.
- Keeping up to date with University policy and regulation updates, maintaining awareness of communications, etc.
- Liaising with the CDT Administrator to ensure parity between courses and to share best practice.
- Liaising with the Undergraduate Studies team on teaching provision by graduate research students.
- As a member of the Postgraduate Studies team, you may be asked to support the administration of postgraduate taught programmes when necessary.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service