Executive Assistant in Oxford City Centre - Temporary Staffing Service

Oxford City Centre

PA/EA

£18.43 p/h + holiday pay

Full-time (temporary)

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Executive Assistant

About the role

Previous experience as a PA/EA is essential for this role, candidates without this experience will not be considered. You will also need to have experience of diary management and making complex travel arrangements. In this role, you will manage the diaries of 2 or 3 members of the department and provide full administrative support on financial matters.

Duties:

• Manage the diaries of the two or three members of the department’s leadership using initiative to make considered judgements when juggling the demands placed on the schedule
• Reply to a range of issues on behalf of those you support, or researching and preparing information/drafting replies;
• Organise efficiently the arrangements for meetings, including arranging appropriate catering for meetings held in the office and other venues as appropriate
• Make complex travel arrangements for UK and international travel, including making arrangements for visas where necessary
• Provide full administrative support on financial matters: for example, the management of travel, subsistence and other expenses and allowances, invoices for subscriptions
• Develop successful working relationships with academic and support staff colleagues across the department and in the wider University

Selection criteria:

• Previous experience as an Executive/Personal Assistant is essential. Candidates without this experience will not be considered.
• Experience of diary management, including making complex travel arrangements
• The ability to draft correspondence and to produce well-presented reports
• Excellent computer skills including: The Office 365 Suite and video conferencing platforms including Zoom and Teams.
• A high standard of numeracy; the ability to manage finances
• Experience of working on confidential matters; tact and discretion

Vacancy ID: 18859

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

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