Immediate start | Office based | Full-time, 35 hours per week |
**Only candidates with previous Admissions experience will be considered for this position **
Vacancy ID: 19114
We are currently recruiting for a Temporary Admissions Officer for a centrally based Oxford University College. The position is set to commence as soon as possible and will be full-time for an initial duration of 12 weeks.
Duties:
•Ensuring compliance with the university’s admissions procedures and policies, including through attendance at relevant training, briefings, workshops, and meetings, and keeping up-to-date with the specific admissions processes followed by individual subjects;
•Liaising with tutors, including coordinating and timetabling interview schedules, organising admissions training for tutors and ensuring that right to work checks are conducted for interviewers;
•Maintaining databases and processing applications
•Liaising with candidates, including in relation to interview arrangements;
•Preparing acknowledgement, shortlisting, and final decision letters, drafting and distributing feedback communications, tracking offer fulfilment and verifying qualifications where necessary (including English language requirements and international qualifications), drafting and issuing offer-holder materials
•Liaising with other departments, college officers, and constituencies as required, such as undergraduate student helpers, the college disability co-ordinator, and admissions officers at other colleges;
•Record-keeping and data management relating to the admissions exercise, e.g. producing statistical information on admissions in formats required by the senior tutor and college committees; retaining records on admissions in compliance with legislative requirements and best practice; assisting the senior tutor in completing the annual self-certification of good practice.
Selection Criteria:
- Previous Admissions experience in a similar role
- Proven administrative skills obtained through a prior role demonstrating the ability to be a well-organised, clear-thinking, proactive and effective administrator.
- Ability to multi-task, solve problems, and work calmly and logically in order to meet multiple and sometimes conflicting deadlines;
- Work independently, practically, and resourcefully as a member of a small team – this includes being willing to take ownership of their duties, and possessing the judgement to know how and when to take initiative, and when to refer to others;
- Excellent written and oral communication skills, with the ability to deal confidently, sensitively and appropriately with a wide variety of people, including Fellows, College staff, admissions candidates, teachers and parents, and external agencies;
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service