To apply for this role you must have:
- Proven experience in providing high-level administrative support in a professional setting
- Ideally experience of using OracleR12 financial system
- Ability to work independently and use initiative to manage multiple priorities
This pivotal role requires someone who is confident managing a busy diary, coordinating meetings and travel, and handling a range of administrative and financial tasks. The successful candidate will act as the first point of contact, responding to enquiries professionally and efficiently, and ensuring the smooth day-to-day running of activities.
The position is set to commence ASAP and will be full-time for an initial duration of 3-4 weeks with a pay rate of £16.57 per hour + holiday pay
Key Responsibilities:
- Manage the academic’s calendar, including scheduling meetings, booking venues, organising video links, and coordinating catering where needed.
- Respond to general enquiries and correspondence, ensuring timely and appropriate replies.
- Organise domestic and international travel, including flights, accommodation, and itineraries.
- Support visitors and students with travel details and building access arrangements.
- Provide financial administrative support, including reconciling credit card statements, processing expense claims, and managing purchase orders and invoices.
- Take meeting notes, prepare minutes, and follow up on action items as required.
About You:
- Proven experience in providing high-level administrative support in a professional setting
- Excellent organisational skills with strong attention to detail
- Ability to work independently and use initiative to manage multiple priorities
- Strong written and verbal communication skills
- Proficient in using office software and digital calendar systems
- Able to handle confidential information with discretion
- Comfortable working in a fast-paced and dynamic environment
- Professional, approachable, and responsive in dealing with a wide range of stakeholders
Vacancy ID: 19306
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service