We are seeking an experienced and highly organised Senior Course Administrator to support the planning, delivery, and administration of a Summer School. This role involves programme coordination, student and tutor administration, on-site operational support, financial administration, and contribution to continuous service improvement.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Coordinate planning and delivery of the Summer School with programme directors, tutors, departments, and host colleges
- Act as the main point of contact for students, tutors, colleges, and stakeholders
- Onboard tutors, manage course proposals, and support teaching delivery
- Liaise with host colleges on accommodation, catering, accessibility, contracts, and logistics
- Manage enquiries, applications, enrolments, cancellations, refunds and invoicing via Redpot
- Maintain accurate student and tutor records in line with GDPR requirements
- Prepare course materials, welcome packs, joining instructions, visa letters and certificates
- Monitor enrolments and produce regular management reports
- Provide on-site operational support during programmes, including supervising assistants and resolving issues
- Work with marketing colleagues to support publicity and recruitment activity
- Support budgets, purchasing, invoicing, refunds and debtor management
- Design and analyse course evaluations and contribute to process improvements
Selection Criteria:
- Significant experience in office-based administration
- Experience coordinating courses, events or programmes, ideally in higher education
- Strong literacy, numeracy, accuracy and attention to detail
- Ability to follow established procedures and protocols
- Flexible, collaborative team-working approach
- Professional and confident interpersonal skills, with sound judgement and discretion
- Strong experience using Microsoft Office and willingness to learn new systems
Vacancy ID: 21509
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service