Executive Assistant in Oxford City Centre - Temporary Staffing Service

Oxford City Centre

PA/EA

£16.98 + holiday pay

Part-time (temporary)

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Executive Assistant

About the role

Previous PA/EA experience is essential for this role. This is a part time role 18.25 hours p/w.

Duties:

• Manage internal and external communications on behalf of the programme, including correspondence with partners, collaborators and University departments, and contributing to the development and maintenance of programme web pages.
• Organise meetings, workshops and events in Oxford and internationally, coordinating logistics such as venues, catering, travel and accommodation, and supporting visitors and collaborators.
• Provide comprehensive administrative support, including diary management, meeting coordination, office space and IT arrangements, and ad hoc administrative and financial assistance.
• Coordinate programme operations and project information, maintaining effective record-keeping systems, shared drives and online collaboration tools in line with University best practice.
• Support programme development and continuous improvement initiatives, working with colleagues to design and implement new processes and ways of working.
• Manage day-to-day financial administration, including purchase-to-pay processes, card reconciliations, budget monitoring and liaison with finance teams.
• Support contracting and compliance activity, including preparation of casual and consultancy contracts, fellowship budgets, and liaison with Research Services and departmental finance teams.

Selection criteria:

• Previous PA/EA experience is essential.
• Experience of managing administrative processes.
• Knowledge of / experience in managing internal / external communications, correspondence, scheduling, travel as well as administrative and basic financial reporting - ideally familiarity with university processes and systems.

Vacancy ID: 21616

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

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