Finance Assistant

We are seeking a highly organised and detail-focused Finance Administrator to support the effective delivery of purchasing and payment processes within the University. This role is ideal for someone with Oxford University finance experience and experience of using OracleR12, strong numerical skills, experience in financial administration, and the confidence to liaise with a wide range of stakeholders.

Key Responsibilities

• Coordinate the purchasing process using Oracle Financials, including raising requisitions, managing purchase orders, processing supplier invoices, and handling payment request forms.

• Process e-expenses, visitor expense claims, and other non-invoiced payment requests in a timely and accurate manner.

• Monitor the finance inbox and act as the first point of contact for general finance queries, particularly those relating to the ordering of goods and services.

• Liaise with central University teams, internal colleagues, and external suppliers to ensure goods and services are received and paid for promptly.

• Investigate and resolve financial discrepancies or queries, working closely with senior staff, financial systems teams, suppliers, and other institutions as required.

• Advise staff on the most appropriate methods of procuring goods and services, ensuring adherence to the University’s Procure-to-Pay (P2P) guidelines and procurement regulations, including quotes and tendering requirements.

• Maintain strict confidentiality in relation to financial and personnel matters at all times.

• Take responsibility for personal professional conduct, ensuring compliance with University Equal Opportunities and Data Protection policies.