Vacancy ID: 22499
We are currently recruiting for a Temporary Sales Ledger Officer for a centrally based Oxford University College. The position is set to commence as soon as possible and will be full-time for an initial duration of 12 weeks.
You will be responsible for managing key aspects of the Sales Ledger function, ensuring accurate billing, reconciliation, and income processing across a range of streams including student fees, battels, rental, and conference income.
Key Responsibilities
Student Fees
- Manage the end-to-end invoicing process for University fees
- Reconcile student fees with University databases
- Liaise with University departments, sponsors, and internal teams
- Process adjustments for student suspensions and returns
- Administer US student loans
- Process payments for grants, scholarships, bursaries, and allowances
- Raise continuation fees on a termly basis
Student & Fellows Battels
- Oversee the full battels process each term
- Work closely with the Accommodation Manager on accommodation billing (Kinetics system)
- Process meal charges and ancillary costs (EPOS system)
- Manage student deposits including reconciliation
- Handle battels-related queries and arrange repayment plans where needed
- Process Direct Debit collections
Month-End Duties
- Conduct monthly aged debt reviews and report findings
- Chase outstanding debt effectively
- Complete monthly reconciliations (fees and control accounts)
- Update rent income and lease reports
- Review VAT sales daybooks and exception reports
- Process quarterly DOMUS income
About You
We are looking for someone who is highly organised, detail-oriented, and confident working in a fast-paced finance environment.
Essential:
- 2–3 years’ experience in a similar Sales Ledger or finance role
- A-Level education, AAT qualification, or equivalent experience
- Strong understanding of sales ledger, credit control, reconciliations, and double-entry bookkeeping
- High level of accuracy and attention to detail
- Excellent IT skills, particularly Microsoft Excel
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service