Recruitment Administrator

We are seeking a highly organised and proactive HR & Recruitment Coordinator to join our busy HR team. This is a varied role supporting the full employee lifecycle, with a particular focus on recruitment coordination, HR administration, and advising staff across the department. You will play a key role in ensuring smooth and efficient HR operations while delivering an excellent service to managers, colleagues, and candidates.

Key Responsibilities

HR Administration & Employee Lifecycle Support

• Draft contracts of employment and amendments
• Maintain accurate employee records and ensure compliance with internal processes
• Administer payroll changes via HR systems to ensure staff are paid correctly
• Support onboarding processes, including induction sessions for new staff
• Respond to general HR enquiries, providing advice and guidance

Recruitment Coordination & Management

• Act as the primary point of contact for all departmental recruitment activity
• Manage multiple recruitment campaigns simultaneously, ensuring timelines are met
• Coordinate advertising, shortlisting, and interview schedules
• Organise and attend shortlisting meetings, taking notes and advising panels
• Arrange interviews, including logistics such as booking rooms and coordinating candidates
• Communicate with candidates and panel members throughout the recruitment process
• Monitor vacancies and applications via the PeopleXD system and produce reports
• Ensure all recruitment documentation is accurate and confidentially maintained

Stakeholder Engagement & Advisory

• Advise managers, colleagues, and candidates via phone, email, and in person
• Interpret HR procedures and policies to respond to more complex queries
• Work closely with Finance to confirm funding before roles are advertised
• Liaise with immigration and compliance teams to meet regulatory requirements
• Build strong working relationships across academic and professional services teams

Team Support & Process Improvement

• Provide day-to-day operational support to the HR Assistant
• Identify opportunities for service improvements and support implementation
• Prepare monthly HR and recruitment reports for internal meetings
• Maintain recruitment information on departmental web pages

About You

We are looking for someone who is detail-oriented, adaptable, and confident working in a fast-paced environment.

Essential Criteria:

• Previous experience in HR administration and/or recruitment within the University of Oxford or the Oxford Colleges
• Experience using HR systems such as PeopleXD (PXD)