We are seeking a proactive and organised Project Administration Officer to provide administrative and operational support across a range of projects and activities. The role combines project coordination, financial administration, communications support and stakeholder liaison within a collaborative environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £18.80 per hour + holiday pay
Key Duties:
- Provide day-to-day administrative and coordination support to Programme Managers and the wider project team
- Support the organisation of meetings, workshops and events
- Assist with budget reporting, purchase orders, quotes, invoices and expenditure tracking
- Support internal and external communications activities
- Coordinate travel and accommodation arrangements, ensuring compliance with procedures and policies
- Maintain and improve filing systems and project records
- Support ethics compliance processes and preparation of funder reports
- Update and maintain website content and online resources
- Assist with formatting and editing reports, presentations and briefing materials
- Support smooth day-to-day office operations, including supplies and facilities coordination
- Maintain accurate contact records in line with GDPR requirements
- Liaise with internal teams regarding HR, operations and administrative processes
Selection Criteria:
- Degree-level education or equivalent experience
- Proven administrative experience with strong organisational skills
- Strong Microsoft Office skills, particularly Excel, Word and PowerPoint
- Good numeracy skills and experience supporting budgets
- Excellent IT skills, including databases and online systems
- Strong written communication and editing skills
- Ability to prioritise workload and work independently under pressure
- Proactive and flexible approach with strong initiative
- Excellent interpersonal and cross-cultural communication skills
Vacancy ID: 22974
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service