We are seeking a knowledgeable and proactive HR Advisor to deliver a comprehensive HR service across recruitment, employee relations, payroll, and compliance, providing professional advice and administrative support while ensuring HR processes are delivered efficiently and in line with University policies and employment legislation.
The position is set to commence asap and will be full time (36.5 hours per week) for 12 weeks (with a pay rate of £18.80 per hour + holiday pay).
Main Duties
Recruitment
- Manage end-to-end recruitment processes which will include; working with managers to understand their staffing requirements, designing effective job advertisements and job descriptions ensuring that they comply with University guidance and best practice, making sure that adequate funding is available, submitting new post for grading, placing advertisements, gathering information for visa applications where necessary, generating letters to applicants, and preparing shortlisting packs
- Planning and carrying out induction sessions for new staff
- Manage the Casual Worker process, including advising, onboarding, payroll submission and leaver processing
HR Administration and Support
- Confidently advise line managers and staff members, using appropriate methods of communication tailored to the audience answering straightforward questions or researching employment law, interpreting procedures to answer more complex questions, or redirecting as appropriate
- Provide administrative support for the HR team, including note taking at formal casework meetings
- Contribute to project work independently or collectively as required
- Provide administrative support for PDRs, the Reward and Recognition exercise and family friendly policies
- Prepare standard letters of appointment, contracts, and visitor agreements, ensuring that relevant right to work documentation, Occupational Health and ID checks are completed.
- Completion of all monthly payroll changes adhering to the University’s deadlines, ensuring that the correct funds are utilised
Compliance
- Monitor fixed term contract processes, sick leave absence records, annual leave records, end of probationary periods and annual appraisal dates and inform the HR Operations Manager of any action to be taken
- Accurately maintain all confidential personnel files taking account of the GDPR and Information Security policies
- Ensure all visa applications and renewals are conducted in accordance with Home Office regulations, making sure all the relevant documentation is up to date and compliant
- Ensure compliance with payroll procedures awareness of statutory pay, and monitor working hours
- Attend appropriate training on HR systems and procedures
Selection Criteria:
- Educated to A level standard with GCSE (grade A-C) level English and Maths, or equivalent
- CIPD level 3 (Certificate or Diploma) or working towards CIPD accreditation.
- Experience of working in an HR team/ HR role
- Ability to foster positive, collaborative relationships within the HR team, departmental staff, and University-wide HR networks.
- Experience of working with an electronic HR system
- Awareness of data protection and information security guidelines
- Ability to clearly and accurately communicate HR processes and procedures verbally and in writing
- Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines
- Experience of providing a high level of customer service with accuracy and attention to detail
- Experience of relevant administrative work including ability to use Microsoft Office 365 and Outlook
- Ability to work independently and as part of a team
- Willingness to undertake professional development and training
A commitment to contributing to a positive, supportive and inclusive environment for all.
Vacancy ID: 23538
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service