HR Officer

We are seeking an organised and proactive HR Officer to join our team. This role is ideal for someone who enjoys providing high-quality administrative support across recruitment, HR and casual payroll, working collaboratively across two departments to deliver an efficient, accurate and customer-focused service.

The position is set to commence asap and will be from 3-5 days per week for 12 weeks (with a pay rate of £18.80 per hour + holiday pay).

Main Duties:

**Post holder are required to provider services to 2 different department in the same building**

Recruitment Administration

• Provide administrative support for recruitment exercises across the Doctoral Training Centre and Department of Computer Science during the HR transition period.
• Prepare and issue recruitment documentation using University templates, including interview invitations, outcome letters, offer letters and other standard correspondence.
• Support the end-to-end administration of recruitment campaigns, including placing advertisements, monitoring applications, arranging interviews and preparing interview documentation.
• Liaise with candidates, recruiting managers and central HR to ensure recruitment activities progress smoothly and within University timescales.

  HR Administration

• Prepare standard HR documentation including contracts, appointment letters, visitor agreements and other routine correspondence using approved templates.
• Maintain accurate electronic HR records and filing systems, ensuring confidentiality and compliance with GDPR and University procedures.
• Support routine HR processes such as onboarding, right to work checks, probation administration and staff record updates.
• Assist with monitoring key HR activities such as probation dates, contract end dates and other recurring administrative tasks.

  General Administrative Support

• Provide additional administrative support to the joint HR team during the merger of the Doctoral Training Centre and Department of Computer Science HR functions.
• Respond to straightforward HR and recruitment queries, referring more complex matters to senior HR colleagues.
• Assist with high-volume administrative tasks, ensuring work is completed accurately and to agreed deadlines.
• Support the team with data entry, document preparation, reporting and other general administrative duties as required.

  Team Support

• Work collaboratively with colleagues across both departments to ensure a consistent and efficient HR service.
• Contribute to improving administrative processes where appropriate.
• Undertake training on relevant University systems and procedures as required.
• Carry out other reasonable duties commensurate with the grade of the post.

  Casual Payroll Administration

• Support the administration of the Department's casual payroll processes, ensuring claims are received, checked for completeness and processed in accordance with University procedures and deadlines.
• Liaise with managers, casual workers and Payroll to resolve straightforward queries and ensure all required documentation is completed.
• Maintain accurate records relating to casual workers and payroll submissions, ensuring confidentiality and compliance with University procedures.

Selection Criteria:

• Experience of working in an HR team/ HR role
• Up-to-date knowledge of employment law (including equality, capability, discipline, dismissal, and redundancy)
• Awareness of data protection and information security guidelines
• Ability to clearly and accurately communicate HR processes and procedures verbally and in writing
• Demonstrable ability to prioritise workload and produce accurate, detailed work within deadlines
• Experience of providing a high level of customer service with accuracy and attention to detail
• Experience of relevant administrative work including ability to use Microsoft Office and email
• Ability to work independently and as part of a team
• Willingness to undertake professional development and training

Vacancy ID: 23826

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service