We are seeking an organised and proactive Administrative Assistant to provide comprehensive administrative support across a busy department. This varied role combines front-of-house duties, HR and finance administration, event coordination, facilities support and committee administration.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £14.51-£14.98 per hour + holiday pay
Key Duties:
- Act as the first point of contact for staff, students and visitors, responding to enquiries and managing the shared inbox
- Provide general office administration, including maintaining supplies and supporting day-to-day operations
- Coordinate the casual worker process, including recruitment administration, payments and record keeping
- Support HR administration, maintaining staff records, mailing lists, website content and confidential files
- Assist with finance administration, including purchase orders, expense claims, invoices and financial reporting
- Coordinate travel bookings and provide guidance on travel and expense systems
- Organise departmental events, including room bookings, catering, travel, promotional materials and on-the-day support
- Support facilities management by reporting maintenance issues and monitoring their resolution
- Assist with health and safety administration and provide committee support, including agenda preparation and minute-taking
Selection Criteria:
- Relevant administrative experience or equivalent qualification
- Experience managing administrative processes in a busy office environment
- Excellent written and verbal communication skills
- Ability to interpret and apply policies and procedures
- Strong organisational skills with the ability to manage multiple priorities independently
- Experience working effectively as part of a team
- Good understanding of confidentiality and information security
- Strong IT skills, including Microsoft Office applications
Vacancy ID: 23738
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service