We are seeking an organised and proactive Wireless Admin Support Officer to join our team. This role is ideal for someone who enjoys coordinating schedules, maintaining accurate records, supporting project delivery, and working with a wide range of stakeholders to ensure wireless deployment activities run smoothly and efficiently.
The position is set to commence ASAP and will be from 37.5 hours per week for 12 weeks (with a pay rate of £19.67 per hour + holiday pay).
Main Duties:
- Organising calendars: meetings, site visits, surveys and installation activities
- Preparing agendas, taking notes/minutes and maintaining action, decision and contact logs
- Updating tasks, delivery information and progress records in Azure DevOps
- Maintaining delivery documentation, schedules, trackers and SharePoint records
- Monitoring outstanding actions and following up with stakeholders and team members
- Supporting communications with departments, technical teams and external suppliers
- Collating information for progress reports, dashboards and deployment-readiness activities
- Providing purchasing and financial administration, including tracking purchase requests, invoices and queries
- Supporting Agile meetings, including daily stand-ups and sprint-planning sessions
- Identifying missing information, delays and administrative issues and escalating these appropriately
- Supporting senior members of the team with calendar management and minute taking from meetings
Selection Criteria:
Experience required
- Experience of providing administrative or project support in a busy working environment
- Excellent organisational and time-management skills
- Experience of arranging meetings, taking notes and maintaining accurate records
- Strong written and verbal communication skills
- Ability to manage competing priorities and follow up actions effectively
- A high level of attention to detail and the ability to work independently
- Familiarity with Microsoft Word, Excel, Outlook, Teams and SharePoint
Desirable requirements
- Understanding Agile working principles and any exposure to Azure DevOps, Jira or a similar task-management system
- Experience of using a purchasing or financial system for order management
- Experience of supporting an IT, digital or infrastructure-based project
Vacancy ID: 23956
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service