We are seeking an experienced and highly organised Personal Assistant to provide comprehensive executive and administrative support to senior academic staff. The role combines diary management, stakeholder coordination, research administration, event planning and private patient service support within a busy academic and clinical research environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Provide comprehensive PA support to senior academic staff, including diary management, correspondence and meeting coordination
- Act as a key point of contact for students, colleagues, researchers and external partners
- Coordinate academic collaborations, research projects and external partnerships
- Assist with preparing grant proposals, academic publications and research documentation
- Organise seminars, workshops, conferences and academic events, including invitations and logistics
- Arrange UK and international travel, accommodation and itineraries
- Process expenses, purchase orders and other financial administration
- Support patient and public involvement activities, including meeting coordination and administration
- Provide administrative cover for private patient services, including referral processing, appointment bookings and patient correspondence
- Maintain accurate and confidential patient records in line with established procedures
- Liaise with clinical colleagues and external healthcare partners, escalating queries where appropriate
- Maintain organised records and support improvements to administrative processes
Selection Criteria:
- Proven experience providing PA or executive support to senior professionals
- Excellent diary management, organisational and time-management skills
- Strong written and verbal communication skills, including preparing high-quality correspondence and documentation
- Ability to manage competing priorities and work independently in a busy environment
- Excellent attention to detail, accuracy and numeracy skills
- Experience supporting financial administration, including expenses and purchase orders
- Strong IT skills, including Microsoft Word, Excel, PowerPoint and SharePoint
- Excellent interpersonal skills with the ability to build effective relationships with academic, clinical and external stakeholders
- Ability to handle sensitive and confidential information with tact, discretion and professionalism
- Proactive and collaborative approach, with a commitment to respectful working practices and continuous improvement
Vacancy ID: 21088
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service