We are seeking an organised and proactive Events Officer to coordinate the planning and delivery of professional development, training and employer engagement events. The role combines event management, stakeholder coordination, digital platform administration, financial support and student engagement to ensure high-quality event delivery and smooth day-to-day operations.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay. Events take place on Monday and Thursday evenings, there would also be an expectation to be involved in at least one of these evenings each week.
Key Duties:
- Plan and coordinate events, workshops, training sessions and employer engagement activities
- Maintain event calendars and schedules, ensuring minimal clashes with other activities
- Coordinate event logistics, including room bookings, catering, AV, delegate access and venue arrangements
- Liaise with internal teams, external suppliers, industry advisors and visiting speakers
- Welcome visitors and delegates, providing on-the-day event support
- Manage shared inboxes, event enquiries and Zoom accounts, ensuring timely responses
- Coordinate mock interviews, coaching appointments and student bookings
- Maintain event registration systems, attendee lists, waiting lists and booking information
- Manage event recordings, including editing and uploading content to digital learning platforms
- Update online event information, learning resources and student-facing content
- Process invoices, monitor expenditure and support financial administration and travel bookings
- Develop surveys, collect feedback and analyse data to support event improvements
- Provide technical and administrative support across event management systems
Selection Criteria:
- Experience coordinating events, training sessions or professional development activities
- Excellent written and verbal communication skills
- Strong interpersonal and customer service skills
- Excellent organisational skills with the ability to manage competing priorities
- Strong attention to detail and a structured approach to work
- Excellent IT skills, including Microsoft Word, Excel, Outlook and PowerPoint
- Experience using digital event platforms such as Zoom and online booking systems
- Good numeracy skills, including experience supporting financial administration
- Ability to work independently and collaboratively with a flexible and proactive approach
Vacancy ID:24730
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service