We are seeking a highly organised and proactive Executive Assistant to join our team. This role is ideal for someone who excels at providing high-level support to senior leaders, managing complex and fast-moving diaries, coordinating correspondence, meetings and international travel, and handling sensitive matters with discretion and sound judgement.
The position is set to commence ASAP and will be from 36.5 hours per week for 3 weeks (with a pay rate of £17.24 per hour + holiday pay).
Main Duties
General
- Support the Planning and Projects officer with any administrative work required, commensurate with the grade and nature of the post.
Executive support for the Head of Division and Divisional Registrar
- Manage complex and fast-moving diaries, exercising judgement to prioritise competing demands and ensure effective use of senior leaders’ time.
- Anticipate needs and proactively manage correspondence, meeting papers, briefing materials and travel arrangements (including international travel).
- Act as a trusted point of contact, handling sensitive matters with discretion and diplomacy, and operating with a high degree of autonomy.
Selection Criteria:
- Experience delivering high-level Executive/Personal Assistant support to senior staff.
- Strong administrative skills, including drafting correspondence, diary management, prioritising work for others, travel and meeting coordination.
- Ability to work independently, managing workload and deadlines with flexibility and a proactive approach.
- High calibre interpersonal and communication skills, with the ability to deal with a wide range of people including influential external contacts.
- Excellent attention to detail, proactive approach and a high level of accuracy.
- Excellent skills in office IT systems, including the full MS suite, working with AI-enabled technologies, Adobe, and dealing with audio-visual set ups for meetings.
- Experience handling highly confidential and sensitive matters with tact and discretion.
Vacancy ID: 24725
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service