We are seeking an organised and student-focused Graduate Studies Administrator to support graduate admissions and on-course student administration. The role combines admissions management, student support, academic administration and stakeholder coordination, ensuring efficient processes and a high-quality student experience.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Manage graduate admissions processes, including applications, offers, funding decisions and open days
- Act as the first point of contact for prospective and current graduate students, providing advice and guidance
- Liaise with academics and relevant stakeholders regarding admissions, funding, visa requirements and student matters
- Maintain accurate admissions records, tracking applications, offers, funding and key deadlines
- Manage student records, including extensions, suspensions, supervisor arrangements, visa monitoring and progression
- Coordinate student inductions, teaching timetables and assessment arrangements
- Support examination administration, including examiner appointments, results processing and regulatory compliance
- Update course materials, student handbooks, webpages and guidance documents
- Support student feedback analysis and contribute to continuous improvement of administrative processes
- Organise and service academic committees, including preparing agendas, papers and minutes
- Build effective working relationships with academic and professional services colleagues
- Ensure student information is handled confidentially and in accordance with GDPR requirements
Selection Criteria:
- A-level education or equivalent qualifications or experience
- Strong administrative experience, ideally within higher education or student administration
- Excellent written and verbal communication skills
- Strong organisational and time-management skills with the ability to manage competing priorities
- Excellent attention to detail and accuracy when maintaining student records
- Ability to quickly understand and apply complex policies, procedures and regulations
- Strong IT skills, including Microsoft Outlook, Word, Excel and databases
- Ability to work independently, use initiative and meet tight deadlines
- Ability to handle confidential and sensitive information with discretion and sound judgement
- Strong interpersonal skills with a professional and student-focused approach
Vacancy ID: 24764
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service