We are seeking an experienced and enthusiastic Deputy Conference & Events Manager to support the delivery and development of a successful conference and events operation. This is an excellent opportunity for someone with strong event management, client relationship and commercial skills.
The position is set to commence ASAP and will be from 18.75 hours per week until 18 December 2026 (with a pay rate of £21.17 per hour + holiday pay).
Main Duties
- Assist the Conference and Accommodation Manager to maximise income generation for the team and ensure that space is maximised, taking into account the demands of the core academic purpose.
- In collaboration with the Conference and Accommodation Manager, be responsible for the overall high standard of delivery of all events, both internal and external, which will include some weekend and evening work as required.
- Act as the main point of contact for major clients and potential clients. Build successful relationships with all clients through flexibility, expertise and outstanding hospitality.
- Assist the Conference and Accommodation Manager with producing and maintaining marketing strategy and delivery plans.
- Deputise for the Conference and Accommodation Manager as required.
- Be responsible for writing, reviewing and updating general event risk assessments for regular function room usage and ensuring they are implemented for internal and external bookings including making sure that Health & Safety standards are maintained at all times.
- To develop and implement upgrades to the audio-visual equipment in partnership with the IT team with consideration of client and industry demands/expectations.
- Be confident in financial aspect of events including preparing quotes, raising invoices, extracting revenue information, and profitability reports.
- Line manage and develop the Conference and Events Coordinator.
Selection Criteria:
- Experience of the Kinetics (Kx) software system or other conferencing software
- Assist the Conference and Accommodation Manager to maximise income generation for the College and ensure that space is maximised, taking into account the demands of the College’s core academic purpose.
- In collaboration with the Conference and Accommodation Manager, be responsible for the overall high standard of delivery of all events, both internal and external, which will include some weekend and evening work as required.
- Act as the main point of contact for major clients and potential clients. Build successful relationships with all clients through flexibility, expertise and outstanding hospitality.
- Assist the Conference and Accommodation Manager with producing and maintaining marketing strategy and delivery plans.
- Deputise for the Conference and Accommodation Manager as required.
- Be responsible for writing, reviewing and updating College general event risk assessments for regular function room usage and ensuring they are implemented for internal and external bookings including making sure that Health & Safety standards are maintained at all times.
- To develop and implement upgrades to the College’s audio-visual equipment in partnership with the College IT team with consideration of client and industry demands/expectations.
- Be confident in financial aspect of events including preparing quotes, raising invoices, extracting revenue information, and profitability reports.
- Line manage and develop the Conference and Events Coordinator.
Vacancy ID: 24811
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service