Join a busy administrative team, providing essential support across office operations, events and financial processes. You will have experience managing administrative processes and reception duties, strong organisational and IT skills, and the ability to work independently, manage competing deadlines and coordinate events.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £15.26 per hour + holiday pay
Duties:
•Act as first point of contact in the administration team, responding or escalating as necessary.
•Assist in producing and maintaining a number of sources of information including Sharepoint, Teams, spreadsheets and specific systems.
•Make administrative arrangements for training and events including room booking, catering, travel and accommodation arrangements for staff.
•Follow administrative procedures, write new office procedures and set up new office systems under the direction of the Administration Manager.
•Compile agendas and draft minutes, or assist with Copilot for team meetings as needed.
•Collate and circulate appropriate data for the administration team and others as requested.
•Assist with the coordination of administrative projects including changes to the office, new systems.
•Assist the Administration Manager with all aspects of financial administration including raising POs, receipting, keeping records and producing reports.
Selection Criteria:
•Experience of managing administrative processes and reception or customer facing work
•Ability to interpret, apply and communicate regulations and procedures
•The ability to work independently, with minimum supervision, and a willingness to resolve situations, as well as knowing when to refer issues to others
•The ability to organise own workload and to work to deadlines, evidenced by formal qualifications at (for example BTEC ND, NVQ Level 3 or equivalent) and/or significant work experience at a similar level
•Ability to organise events and make administrative arrangements
•Ability to use standard computer programs (Outlook, Word, Excel) and have experience of using a database
•Previous experience of working as part of a team in an office environment
Vacancy ID: 24937
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service