We are seeking a highly organised, detail-oriented and proactive Finance Officer to join our Finance Team, taking responsibility for the efficient day-to-day operation of the purchase ledger, ensuring accurate financial records and timely processing of invoices and payments, whilst providing essential administrative support to the wider Finance Team.
The position is set to commence ASAP and will be from 22.5 hours per week for 12 weeks (with a pay rate of £17.24 per hour + holiday pay).
Main Duties
Reporting to the Finance Manager, the Finance Officer is a key member of the Finance team responsible for the administration work and smooth running of purchase ledger section and support the team.
Main Duties
Purchase Ledger
- Code invoices and enter onto the financial system, applying the correct VAT code are to all supplier invoices.
- Distribute invoices to budget-holders for authorisation.
- Investigate and resolve invoice and payment queries.
- Administer and process College credit card transactions.
- Reconcile supplier statements and resolve invoicing queries.
- Prepare accruals and prepayments information for annual audit.
- Assist with VAT returns and partial exemption.
Administration
- Maintain financial records and documentation.
- Respond to supplier and departmental enquiries.
- Monitor outstanding invoices and payments.
Others
- Undertake and complete tasks and duties as assigned by the Finance Manager, providing administrative and general support as required.
- Assist with other finance-related duties and ad hoc tasks as required to support the smooth running of the Finance Team.
Selection Criteria:
- At least 3 years relevant accounting experience, working in an Accounts Office.
- Association of Accounting Technicians (AAT) qualified or equivalent experience.
- IT literate with proficient excel skills.
- Accurate, well-organised and clear-thinking with demonstrable attention to detail and to meeting deadlines.
- Ability to work independently and resourcefully as a member of a small team.
- Flexible in their approach to work, with a co-operative attitude and willingness to complete work as required and cover, as necessary, for others in the team.
Vacancy ID: 24973
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service