To apply for this role you must have:
- Experience of diary management or financial processes.
We are seeking an organised and proactive PA and Projects Administrator to provide high-level personal assistant and administrative support within an academic department. This role supports the Chair of a key group in the department, combining diary management, financial processing, and coordination of meetings and events.
The position is set to commence ASAP and will be Part time for 3 or 4 days per week for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Provide PA support to the Chair, including diary management and acting as first point of contact for visitors, staff and students
- Process a high volume of purchase orders and expenses, liaising with Accounts and Stores
- Arrange travel and accommodation
- Organise meetings, workshops, training sessions and small events, including room bookings and catering
- Provide administrative support to academic panel meetings, including minute taking and follow-up actions
- Manage access, desk planning and IT requirements for new students
- Provide general administrative support to the Control Group
Selection Criteria:
- Degree-level education or equivalent experience
- Experience of diary management and administrative or financial processes
- Strong organisational skills with the ability to prioritise a varied workload and meet deadlines
- Excellent IT skills, including Microsoft 365 applications
- Strong written and verbal communication skills and a professional telephone manner
- Excellent interpersonal skills and attention to detail
- Ability to learn new systems quickly and work with complex information
Vacancy ID: 21623
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service