Development Admin Assistant

One of our centrally based colleges are seeking a proactive and highly organised Development Administration Assistant to provide administrative and practical support to the Development team. This is a varied, hands-on role supporting alumni engagement, events, fundraising activity, and office administration during a busy period.

This position is ideal for someone with strong administrative skills, a methodical working style, and confidence using IT systems and databases

Key Responsibilities

• Updating and maintaining alumni records using DARS, including:

  • Processing inbound updates and registrations from email and post

  • Logging interactions such as thank-you letters and meeting notes

  • Supporting email communications via DARS Marketing Communications and Stripo

• Co-managing day-to-day office administration, including:

  • Monitoring the Development inbox

  • Scheduling meetings and managing team diaries

• Providing administrative and practical support for events:

  • Processing registrations and attendance on DARS

  • Preparing event materials (signage, name badges, printed materials)

  • Supporting event set-up and pack-down, acting as a key point of contact on the day

• Supporting one-off projects including:

  • Documenting plaques and naming within college buildings

  • Assisting with the preparation of physical mementos

• Assisting with fundraising activity and reporting

• Using Canva to help produce proposals and reports

• Supporting ad-hoc projects and processes, such as:

  • Processing team expenses

  • Purchasing stationery and incentives

  • Ordering collateral and materials

Person Specification

• Proven experience using DARS 

• Experience using Microsoft Office (Word, Excel, Outlook)

• Development/fundraising experience