We are seeking a professional and highly organised Part Time Administrator to provide efficient support to the Executive Assistant to the Dean, helping ensure the smooth day-to-day running of the Dean’s office. The role involves meeting coordination, travel arrangements, communication support, and event assistance in a confidential and fast-paced environment.
The position is set to commence ASAP and will be Part Time Mon – Fri 9.30-15.30 for an initial duration of 12 weeks with a pay rate of £14.03 per hour + holiday pay
Key Duties:
- Provide administrative support to the EA to the Dean to ensure effective operation of the Dean’s office
- Coordinate and support meetings, including room bookings, refreshments, greeting visitors, and preparing papers
- Manage filing and organisation of committee papers
- Collect and distribute post
- Arrange domestic and overseas travel, accommodation, and related bookings
- Communicate professionally on behalf of the Dean with senior colleagues, University departments, and external contacts, handling confidential correspondence with discretion
- Prepare meeting rooms, set up AV, and support events
- Welcome and escort visitors to meeting venues
Selection Criteria:
- Experience working in a busy office supporting a senior manager
- Excellent standard of written and spoken English
- Strong interpersonal and communication skills, with the ability to deal tactfully with a wide range of people
- Proven ability to handle confidential and sensitive information
- Flexible, cooperative, and collaborative approach to work
- Strong IT skills, including Microsoft Office and mail merges, with ability to learn new systems quickly
- High attention to detail
- Ability to work under pressure, prioritise tasks, and meet deadlines
Vacancy ID: 21633
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service