We are seeking an experienced and confident HR Officer to provide professional HR support across two academic departments. The role covers HR advice, recruitment, immigration, payroll coordination and compliance, working closely with managers, staff and central HR teams.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Advise managers and staff on HR policies and procedures, researching employment law where required
- Provide proactive administrative support to the HR team, including note-taking at formal meetings and contributing to HR projects
- Support recruitment processes end to end, including drafting adverts and job descriptions, grading submissions, shortlisting packs and applicant correspondence
- Oversee visa administration, ensuring compliance with Home Office regulations and maintaining accurate records
- Prepare contracts, appointment letters and visitor agreements, ensuring right-to-work, occupational health and ID checks are completed
- Manage casual worker processes, payroll submissions and inductions
- Coordinate inductions for new staff and mentor the HR Apprentice
- Implement HR policies across the employee lifecycle and run reports from PeopleXD
- Monitor probation, appraisal, absence, annual leave and fixed-term contract end dates
- Maintain accurate and confidential personnel records in line with GDPR and information security requirements
- Ensure payroll compliance, including monitoring working hours and correct funding sources
- Work collaboratively with departmental colleagues and central HR teams to support smooth HR operations
Selection Criteria:
- GCSEs (or equivalent) in Maths and English
- Experience working in an HR role or HR team
- Up-to-date knowledge of employment law
- Strong understanding of data protection and information security
- Excellent written and verbal communication skills
- Ability to prioritise workload and meet deadlines with high accuracy
- Strong customer service focus
- Good IT skills, including Microsoft Office and HR systems
- Ability to work independently and as part of a team
- Willingness to undertake ongoing training and professional development
Vacancy ID: 21719
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service