We are seeking an organised and discreet HR and Payroll Administrator to support HR operations within the Law Faculty. The role acts as a first point of contact for staff and managers, maintaining accurate confidential HR records, preparing standard contracts and appointment letters, and supporting recruitment administration and interview arrangements. The postholder will assist with monthly payroll processing for casual and variable hours staff, run regular HR system reports, track probation end dates, and carry out new starter checks and induction planning.
The position is set to commence asap and will be full-time (36.5hours per week) for a duration of 12 weeks with a pay rate of £14.98 per hour + holiday pay.
Key Responsibilities:
Duties:
HR and Payroll Administration
- Act as first point of contact for enquiries from employees, line managers and visitors to the Law Faculty, by email and face to face, answering questions or redirecting as appropriate.
- Accurately maintain all confidential HR files, paper and electronic (including where applicable paper files held in other locations).
- Prepare standard letters of appointment and contracts
- Assist with the monthly processing of casual and variable hours payment forms and spreadsheets
- Complete right to work checks in line with University and Home Office requirements and support other processes to ensure the Faculty’s full compliance in this area, for which full training will be provided.
- Assist the HR Officer and HR Assistant, where needed with the recruitment administration i.e. sending out applications and helping to facilitate interviews.
Transactional
- Run reports on a monthly and adhoc basis and complete required actions as necessary Record end of probationary periods and update the HR system
- Conduct new starter checks, prepare standard letters of appointment, contracts, and visitor agreements
- Help plan induction sessions for new staff
Compliance
- Accurately maintain all confidential personnel files in accordance with GDPR and Information Security policies
- Ensure compliance with payroll procedures awareness of statutory pay, and monitor working hours
- Attend appropriate training on HR systems and procedures
Academic Visitors
- Assist with processing applications, issuing letters of invitation and simple visa questions
- Welcome new arrivals and carry out induction; allocate workspaces; carry out right to work checks; organise University cards and support visitors during their stay.
Selection Criteria:
- GCSE (grade A-C) level English and Maths, or equivalent
- Able to clearly and accurately communicate HR processes and procedures verbally and in writing to a wide
- range of people
- Willingness and ability to follow and apply written instructions and procedures
- Able to produce accurate, detailed work within deadlines
- Experience of providing a high level of customer service with accuracy and attention to detail
- Experience of relevant administrative work including ability to use Microsoft Office (including
- spreadsheets, for which training will be provided), email, and diary.
- Willingness to undertake professional development and training
- Ability to work independently or as part of a team
Vacancy ID: 21914
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service