Personal Assistant in Oxford City Centre - Temporary Staffing Service

Oxford City Centre

PA/EA

£18.80 + holiday pay

Full-time (temporary)

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Personal Assistant

About the role

Previous experience as an EA/PA is essential.

Duties:

• To be the first point of contact for visitors to the Bursary, responding courteously and
efficiently and to assist or redirect as required.
• To manage the F&E Bursar’s and Home Bursar’s diary, organising events and
ensuring attendance at meetings, including organising travel arrangements.
• To act as the first point of contact for the F&E Bursar and Home Bursar, managing
post and email, fielding telephone calls, handling enquiries or passing on information
as appropriate.
• To provide the full range of administrative support for the F&E Bursar and Home
Bursar, ensuring the development and maintenance of efficient office systems,
including assisting with the preparation and circulation of committee papers,
taking minutes and updating information on internal and external websites.
• To support internal communications across the College, preparing emails and other
information as required.
• To lead specific projects on behalf of either Bursar to achieve specific tasks or improve
the administrative functions of the College.
• To coordinate the processing of Freedom of Information requests, on behalf of the
Bursar, requesting information from other departments when appropriate, drafting
responses for the Bursar’s approval and ensuring a response is provided within the
required timeframes.
• Coordination and secretarial support for several ad-hoc project-specific Steering
Groups. Several projects, including building projects, run concurrently, so a high level
of organisation is needed.

Selection criteria:

• Previous experience of working as a PA/EA is essential
• Previous experience of administration and busy diary Management
• The ability to learn new skills and systems quickly
• Excellent organisation skills, especially for forward planning and the ability to work in a methodical way to manage changing priorities
• A high degree of accuracy and attention to detail
• High standards of verbal and written communication with a wide range of internal and external contacts
• Excellent telephone manner and note taking
• Sound working knowledge of all Microsoft Office packages at intermediate level

Vacancy ID: 21983

Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.

Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service

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