We are seeking a professional and organised Administrative Assistant to support a busy student-facing service. This role combines reception duties, appointment coordination, financial administration and support coordination within a fast-paced environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £14.98 per hour + holiday pay
Key Duties:
Administration & Reception
- Act as a first point of contact for telephone and email enquiries
- Provide reception support as required
- Manage shared inboxes and coordinate appointments, including waitlists and cancellations
- Maintain accurate student records and update service databases
Finance & Data Management
- Process invoices and record expenditure in line with procedures
- Maintain accurate financial and service data records
- Respond to routine financial and policy-related queries
Support Coordination
- Administer arrangements for support workers, including recruitment support, allocation and timesheet approval
- Support coordination of mentoring and non-specialist support provision
Wider Contribution
- Work collaboratively with colleagues across the wider organisation
- Undertake additional duties consistent with the role
Selection Criteria:
- A-Level education or equivalent experience
- Experience in an administrative or customer-facing role
- Strong IT skills, including Microsoft 365 and database use
- Excellent communication skills with a sensitive and professional approach
- Ability to handle confidential information with discretion
- Strong organisational skills and attention to detail
- Experience processing invoices and maintaining financial records
- Ability to work independently and as part of a team
- Commitment to equality, diversity and inclusion
Vacancy ID: 22274
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service