We are seeking a professional and organised HR Assistant to support the delivery of an efficient and responsive HR service. The role combines first-line HR support, recruitment administration, payroll coordination and compliance activities within a busy team environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £14.98 per hour + holiday pay
Key Duties:
HR Support
- Act as first point of contact for HR enquiries via phone, email and face to face
- Provide administrative support to the HR team
Transactional HR
- Implement HR policies and procedures and run reports from HR systems (e.g. PeopleXD)
- Maintain records of sickness, annual leave, probation and PDR dates, highlighting issues where required
- Support recruitment processes, including editing job descriptions, placing adverts and preparing shortlisting packs
- Prepare contracts, appointment letters and visitor agreements
- Conduct right-to-work and new starter checks and support induction arrangements
- Process monthly payroll changes within deadlines
Compliance
- Maintain accurate and confidential personnel records in line with GDPR
- Ensure compliance with payroll procedures and statutory pay requirements
- Monitor working hours and ensure accurate record keeping
Selection Criteria:
- Experience of working within a HR Team, within a HR role previously is essential
- Ability to work independently and as part of a team
- Experience of using PeopleXD is an advantage
- Clear and accurate written and verbal communication skills
- Strong organisational skills and ability to meet deadlines
- Experience providing high-quality customer service
- Experience in administrative work, including Microsoft Office and email
- Understanding of data protection and confidentiality requirements
Vacancy ID: 22333
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service