We are seeking a highly organised and customer-focused Programme Administrator to support the planning and delivery of executive programmes. The role combines programme coordination, stakeholder communication, financial administration, and digital learning support to ensure a smooth and high-quality participant experience.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Support programme planning, including organising meetings, tracking progress and highlighting risks or delays
- Coordinate logistics such as accommodation, catering, travel and IT/AV requirements
- Manage participant communications and respond to enquiries from internal and external stakeholders
- Monitor programme budgets, raise purchase orders and track invoices in line with financial procedures
- Support programme delivery, including welcoming participants and assisting during sessions
- Work with faculty to organise teaching activities, study trips and events
- Coordinate assessments, including assignments and exams
- Manage digital learning platforms, including updating content and supporting online sessions
- Support programme marketing and evaluation, including promotional materials and post-programme feedback
Selection Criteria:
- Experience organising programmes, events or similar activities
- Strong organisational skills with the ability to manage multiple priorities
- Excellent communication skills and a professional, diplomatic approach
- Ability to take ownership of tasks and use initiative appropriately
- High attention to detail and accuracy
- Good numeracy skills and confidence working with financial data
- Strong IT skills, including Microsoft Office and virtual learning platforms
- Ability to work to deadlines in a fast-paced environment
Vacancy ID: 22379
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service