Vacancy ID: 22505
We are seeking a proactive and highly organised Temporary Administrative Assistant/PA to join a centrally based department at University of Oxford. This is a part-time position starting as soon as possible, offered on an initial 12-week contract.
Duties:
- Provide efficient administrative support and guidance to colleagues, stakeholders, and the wider community, ensuring compliance with relevant policies and procedures.
- Plan and prioritise workload effectively while supporting day-to-day operations and contributing to short-term projects.
- Identify opportunities to improve administrative processes and contribute to service enhancements.
- Build and maintain professional relationships through effective communication and collaboration.
- Act as a first point of contact for a wide range of administrative queries, resolving issues independently where appropriate.
- Coordinate administrative arrangements including meetings, events, visitor logistics, and complex travel/visa bookings.
- Draft and manage correspondence, including emails, agendas, reports, minutes, and briefing documents.
- Support financial administration such as processing expenses, invoices, and assisting with budget monitoring.
- Assist with recruitment administration, onboarding, and leaver processes.
- Conduct data collection and research to support projects and decision-making.
- Maintain accurate records and ensure compliance with data protection and confidentiality requirements.
About You
- Previous similar experience as a PA
- Proven ability to manage a varied workload and meet deadlines.
- Strong attention to detail with a high level of accuracy.
- Experience delivering high-quality administrative support and drafting professional correspondence.
- Good numeracy skills and experience with routine financial processes.
- Familiarity with working within established procedures and suggesting improvements.
- Excellent IT skills, including proficiency in Microsoft Word, Excel, PowerPoint, and SharePoint.
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service