We are seeking a proactive and detail-oriented Administrative Assistant to support student admissions and the delivery of short academic programmes. The role combines application processing, database management, event coordination and general administrative support to ensure a smooth student experience.
The position is set to commence ASAP and will be full-time 39 hrs p/w for an initial duration of 12 weeks with a pay rate of £14.50 per hour + holiday pay
Key Duties:
- Support the student application process from enquiry through to enrolment, ensuring accurate data management
- Process applications, issue agreements, study letters and pre-course materials in line with timelines
- Maintain student records in databases, including personal, travel and accessibility information
- Respond to enquiries from prospective and enrolled students, escalating where required
- Assist with planning and delivery of academic programmes, including preparation of materials and learning resources
- Liaise with colleagues to coordinate accommodation, arrivals, departures and student logistics
- Support student check-in processes, including meeting and greeting and tracking arrivals
- Prepare signage, name badges, table plans and event materials
- Assist with social and cultural programme arrangements, including bookings and transport
- Manage shared inboxes and provide general administrative support to the team
Selection Criteria:
- Experience in administrative or student-facing roles
- Strong organisational skills and attention to detail
- Excellent written and verbal communication skills
- Experience managing data and maintaining accurate records
- Ability to work to deadlines and manage multiple tasks
- Strong IT skills, including databases and Microsoft Office
- Customer-focused approach with the ability to work collaboratively
Vacancy ID: 22581
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service