We are seeking a highly organised and proactive Faculty Administrator to provide comprehensive administrative support to senior academic leadership. This role combines diary management, financial administration, meeting coordination and stakeholder engagement within a busy academic environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Act as the main administrative contact for the Centre Director, supporting communication and coordination across the organisation
- Manage diaries, prioritising competing demands and scheduling meetings effectively
- Organise meetings, including agendas, minute-taking, logistics, and virtual meeting arrangements
- Coordinate complex UK and international travel, including visas and risk assessments
- Provide financial administration support, including purchase orders, expense claims and invoice processing
- Maintain and update publications and academic records in relevant systems
- Update website profiles and maintain accurate digital filing systems in line with GDPR
- Build strong working relationships with internal and external stakeholders
- Support and mentor junior team members where required
Selection Criteria:
- Experience using financial systems and processing transactions
- Excellent written and verbal communication and interpersonal skills
- Strong organisational skills with ability to manage a varied workload and meet deadlines
- High attention to detail and accuracy in documentation and processes
- Experience managing diaries and handling confidential information with discretion
- Flexible and proactive approach with strong problem-solving skills
- Ability to work independently and collaboratively
- Good IT skills, including Microsoft Office and ability to learn new systems
- Good numeracy skills
Vacancy ID: 22596
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service