We are seeking an organised and detail-focused HR Administrative and Governance Support Assistant to support HR policy activity, governance processes and committee administration. This role involves coordinating meetings and hearings, managing records, and providing high-quality administrative support within a policy environment.
The position is set to commence ASAP and will be full-time for an initial duration of 12 weeks with a pay rate of £16.92 per hour + holiday pay
Key Duties:
- Support delivery of HR policy advice and assist with governance processes and meetings
- Administer HR panels and hearings, including scheduling, documentation and coordination
- Support engagement with Trade Unions, including arranging meetings and maintaining records
- Organise meeting logistics, including booking rooms, catering and maintaining schedules
- Assist with policy development projects and administrative tasks
- Monitor shared inboxes and respond to queries in a timely and accurate manner
- Draft correspondence, reports and documents, including support for Freedom of Information requests
- Maintain and improve record-keeping and filing systems
- Update website and SharePoint content
- Provide general administrative support to the wider team and assist with casework preparation where required
Selection Criteria:
- GCSE-level education (including Maths and English) or equivalent
- Ability to communicate policies and procedures clearly, both verbally and in writing
- Strong organisational skills with ability to meet deadlines
- Experience providing high-quality administrative and customer service support
- Proficiency in Microsoft Office, including Excel and SharePoint (or willingness to learn)
- Ability to work independently and collaboratively
- Willingness to undertake training and professional development
- Ability to handle confidential and sensitive information with discretion
- Strong interpersonal skills and ability to work with a range of stakeholders
Vacancy ID: 22738
Please be aware that all candidates need to be able to start work immediately and must be able to work on site if required to do so.
Further information can about the Temporary Staffing Service can be found on our website https://www.jobs.ox.ac.uk/temporary-staffing-service